The Trustees are individuals who, along with the other members of the Board of Trustees for a congregation, hold all of the property of that congregation for the use and benefit of the congregation as part of the United Church.

The activities of the Trustees are restricted and governed variously by public statute, the United Church's Trusts of Model Deed, and the lawful directions of the Official Board or Church Board or Church Council and of the other Courts of the United Church having jurisdiction.

A detailed handbook may be found at: 

https://www.united-church.ca/sites/default/files/resources/handbook_trustees.pdf

Committees and Terms - 2023 [PDF]

The Worship and Music Committee shall provide a suitable setting in which to worship God, and encourage dynamic, participatory worship services.

• To ensure the public worship of God, the regular administration of the sacraments (Communion and Baptism, as well as Confirmation, Marriage, and Burial) and that other spiritual functions are adhered to and maintained
• To make a recommendation to the Church Board through the Ministry and Personnel Committee to hire a Music Director when the position is vacant
• To work in conjunction with other groups in the church who might request special worship services
• To encourage Youth and Cherub Choirs
• To ensure that the sanctuary is tastefully decorated
• To arrange for pulpit and organ supply in the absence of the regular minister and/or organist, and ensure that appropriate honoraria are provided
• To ensure that ushers are available for all worship services
• To ensure that worship and music benefit all the congregation

The Membership, Pastoral Care and Communication Committee oversees the spiritual welfare of the members and adherents of the Congregation and maintains the Pastoral Charge Roll.  This Committee is also responsible for the overall communications requirements of the Church, by providing a point of contact for the dissemination of information within the various Church groups and throughout the community at large.

Functions:

• To supervise the Pastoral Charge Roll which will include records of Members received, transferred, removed; Adherents enrolled and removed; Baptisms; Marriages and Deaths.
• Revise rolls and advise Church Board and/or members and adherents and keep information updated to provide a source of candidates for leadership and service to the Church. This will be done in conjunction with the church secretary.
• Supervise, in consultation with the appropriate member of the Ministerial Team, the admission and reception of persons into membership in the church.
• Promote, plan and encourage Congregational Fellowship.
• Build up, support and strengthen the membership of the congregation.
• Co-ordinate new member integration to acquaint them with the organization and leadership of the Church so they will become a part of the life and work of the Church.
• Recruit, train and support Pastoral Care Groups to visit members, adherents and their families who have been targeted as "special needs" on long or short term basis.
• Work with the Pastoral Care Groups to set up and review regularly those members and adherents who need and/or have requested regular visits.
• Ongoing communication with the community of Stayner, Collingwood, Wasaga Beach, Clearview Township and surrounding areas through the media, i.e., newspapers, periodicals, radio, local T.V. etc.
• Printed Media: Creation of flyers and newspaper inserts highlighting our programs, etc.  The Committee will be the point of contact for church bulletin inserts.
• Circulation: The delivery of promotional information regarding church programs and activities to various locations, i.e. library, various community locations, local business outlets, etc.
• Promotion of our church facilities to other groups within the community.
• Internal Communication: The Committee will ensure that various user groups are kept informed.
• Be responsible for the preparation, editing and dissemination of a Church Newsletter.  Consideration could be given to a section created for and by the youth of our church.
• Arrange for and co-ordinate the preparation of the church's Annual Report.
• Photo Documentation: Assign a volunteer photographer to take pictures of various events and special worship services i.e. baptisms, new members, guest speakers, etc.  Prepare the church photo directory at regular intervals to reflect the changing congregation.
• Creation, maintenance and co-ordination of various promotional displays throughout the church.
• United Church of Canada Information: Promote the "Observer" and organize subscriptions.
• Maintain and update the Church archives.

The Outreach and Social Action Committee functions to provide for and coordinate the Christian social action and Mission outreach efforts of Centennial United Church both in the local and global community, as outlined in our congregational Vision Statement.

Functions:

• to communicate to the congregation of Centennial United Church the message of Christian Mission and Stewardship in our local community as well as in the world at large and also to provide input to any church communications regarding the Christian Outreach programs of the Church
• to monitor the Mission and Service offerings of the Congregation, to see that the same are promptly remitted, and to see that the congregation is kept informed regarding the status of the congregation's annual Mission and Service pledge
• to develop and coordinate such programs and projects as may be required to take the message of Christian Social Outreach out into the community in a very practical way
• to provide a liaison with the other social action groups in the community, such as service clubs, other churches, school associations, etc. so that the efforts of a number of concerned community groups can be brought to bear on various social issues
• the committee shall recommend to the congregation at the Annual Congregational Meeting, the annual congregational Mission and Service pledge, in consultation with the Church and the congregation at large

The Stewardship, Finance and Property Committee is responsible for the ongoing process of stewardship education and for securing contributions to meet the financial responsibilities of the pastoral charge, and for dispersing the funds received for those purposes.  This committee is also responsible to the Church Board for the care and maintenance of the church buildings, equipment and grounds.

Functions:

• to manage the financial welfare of the Church carefully, ethically and prudently, within the policies and practices of the United Church of Canada, and in accordance with the policies of the Church Board, maintaining accurate financial records
• to promote and cultivate a sense of Christian Stewardship in the congregation
• to ensure the congregation is educated about the ongoing and emerging needs of our congregation and our local and global community in co-operation with the Outreach and Social Action Committee
• to ensure that the Mission and Service Fund donations are promptly forwarded to the United Church Mission and Stewardship Office
• to present and report current expenditures and receipts to the Church Board, at its regular meetings
• to prepare an annual budget using figures received from each committee, in conjunction with the Church Board and to present the budget for approval at the annual meeting of the congregation
• to report and present a detailed and audited statement of the receipts and expenditures of the previous year at the annual meeting of the congregation
• to ensure the upkeep, repair and renovation of the congregation’s real property, buildings, equipment, furnishings, and grounds
• to determine the use of the building and grounds, in accordance with the policies of the Board and in consultation with the Outreach and Social Action Committee
• to recommend rental rates for various areas of the building, in consultation with the Outreach and Social Action Committee
• to assist the Ministry and Personnel Committee with the review, and revise as necessary the position descriptions of the custodian(s)
• to have oversight of the Church custodian(s) in conjunction with the Ministry and Personnel Committee

The Ministry and Personnel Committee is appointed under the requirements of Sec. 211 of The Manual of The United Church of Canada.

Functions:

The Committee shall:

• provide a consultative and supportive agency for the staff of the Pastoral Charge and for members and adherents of the Congregation(s);
• review working conditions and remuneration for the staff of the Pastoral Charge and make appropriate recommendations to the Church Board;
• oversee the relationship of the staff of the Pastoral Charge to members of the Congregation(s) and others;
• oversee the relationship between and among different members of the staff of the Pastoral Charge with respect to their responsibilities and authority;
• consult with all members of the staff of the Pastoral Charge about their plans for continuing education and ensure that those eligible avail themselves of the provisions for continuing education and that money and time are made available;
• review and evaluate annually the effectiveness of the staff of the Pastoral Charge as those persons and positions relate to the mission of the Pastoral Charge as defined by the Church Board;
• maintain close liaison with the Presbytery Pastoral Relations Committee; and
• review regularly the responsibilities of all staff of the Pastoral Charge and revise position descriptions when required or requested.

The function of the Church Board is to provide leadership and coordination in the life of the congregation. The Church Board shall be the court of the congregation. This implies certain formal duties as outlined in The Manual of The United Church of Canada

The Board is comprised of:

• a minimum of 14 members plus the order of ministry
• the following are to be nominated to an office as well as the Board: Chair, Vice Chair, Recording Secretary, Treasurer and Presbytery Representative(s)
• The Chair of the Trustees shall be over and above the maximum number
• All members of the Order of Ministry settled by Conference or appointed by Presbytery
• The Chairperson(s) of the Standing Committees or their designated appointees
• A representative of a Women’s Organization within the Church